GENERAL PROVISIONS
1.1. This privacy policy governs the principles of collecting, processing, and storing personal data. Personal data is collected, processed, and stored by the data controller VillemArt OÜ (hereinafter referred to as the data controller).
1.2. The data subject, in the context of the privacy policy, is a client or another individual whose personal data is processed by the data controller.
1.3. A client, in the context of the privacy policy, is anyone who purchases goods or services from the data controller’s website.
1.4. The data controller adheres to the principles of data processing set out in legal acts, including processing personal data lawfully, fairly, and securely. The data controller is able to confirm that personal data is processed in accordance with legal requirements.
COLLECTION, PROCESSING, AND STORAGE OF PERSONAL DATA
2.1. Personal data collected, processed, and stored by the data controller is collected electronically, mainly through the website and email.
2.2. By sharing their personal data, the data subject grants the data controller the right to collect, organize, use, and manage the personal data for the purpose defined in the privacy policy, which the data subject directly or indirectly provides while purchasing goods or services on the website.
2.3. The data subject is responsible for ensuring that the data they provide is accurate, correct, and complete. Providing knowingly false information is considered a breach of the privacy policy. The data subject is obliged to notify the data controller of any changes to the provided data immediately.
2.4. The data controller is not responsible for any damage caused to the data subject or third parties due to the provision of false data by the data subject.
2.5. VillemArt OÜ is the responsible processor of personal data. VillemArt OÜ transfers personal data necessary for payment processing to the authorized processor AS.
PROCESSING OF CLIENTS' PERSONAL DATA
3.1. The data controller may process the following personal data of the data subject:
3.1.1. First and last name; 3.1.2. Date of birth; 3.1.3. Phone number; 3.1.4. Email address; 3.1.5. Delivery address; 3.1.6. Bank account number; 3.1.7. Payment card details;
3.2. In addition to the above, the data controller is entitled to collect information about the client that is available in public registers.
3.3. The legal basis for processing personal data is set out in Article 6(1) of the General Data Protection Regulation:
a) The data subject has given consent to the processing of their personal data for one or more specific purposes; b) The processing is necessary for the performance of a contract to which the data subject is a party or to take steps at the request of the data subject before entering into a contract; c) The processing is necessary for compliance with a legal obligation to which the controller is subject; f) The processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, especially if the data subject is a child.
3.4. Processing personal data based on the purpose of processing:
3.4.1. Purpose: Security and safety
Max retention time: According to statutory deadlines
3.4.2. Purpose: Order processing
Max retention time: 12 months
3.4.3. Purpose: Ensuring the functioning of the e-store services
Max retention time: 12 months
3.4.4. Purpose: Customer management
Max retention time: 12 months
3.4.5. Purpose: Financial activity, accounting
Max retention time: According to statutory deadlines
3.4.6. Purpose: Marketing
Max retention time: 24 months
3.5. The data controller is entitled to share clients' personal data with third parties, such as authorized data processors, accountants, transportation and courier companies, transfer service providers, and internet marketing entities. The data controller is the responsible processor of personal data. The data controller transfers personal data necessary for payment processing to the authorized processor AS.
3.6. The data controller applies organizational and technical measures when processing and storing personal data to ensure the protection of personal data from accidental or unlawful destruction, alteration, disclosure, or any other unlawful processing.
3.7. The data controller retains the data of the data subjects based on the purpose of processing, but no longer than five years.
RIGHTS OF THE DATA SUBJECT
4.1. The data subject has the right to access and review their personal data.
4.2. The data subject has the right to obtain information about the processing of their personal data.
4.3. The data subject has the right to supplement or correct inaccurate data.
4.4. If the data controller processes the data subject’s personal data based on the data subject's consent, the data subject has the right to withdraw consent at any time.
4.5. The data subject can contact the e-store customer support at info@villem.ee to exercise their rights.
4.6. The data subject has the right to file a complaint with the Data Protection Inspectorate to protect their rights.
FINAL PROVISIONS
5.1. These data protection terms have been prepared in accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons concerning the processing of personal data and on the free movement of such data, and the Personal Data Protection Act of the Republic of Estonia, as well as the laws and regulations of the Republic of Estonia and the European Union.
5.2. The data controller has the right to change the data protection terms partially or fully, informing the data subjects of the changes via the websites www.villem.ee and www.villem.eu.